Career Opportunities

The CTMS Support and Training Specialist will be a product subject matter expert for the clinical trials management system, OnCore, managed by the Institute for Clinical Trials Research (ICTR). Incumbent will communicate and engage with OnCore users, technical support personnel, the Clinical Research Systems Administrator and Forte Research Systems, Inc., the software vendor of OnCore, regarding support, testing, training, documentation, and enhancements. The CTMS Support and Training Specialist will assist with collaborations between departments, groups, and study teams to increase efficiency and productivity, and improve workflow processes based upon the use of OnCore in support of sponsor, industry, and investigator initiated clinical trials. The CTMS Support and Training Specialist will be the primary individual for user support and in the preparation and delivery of appropriate training and documentation to the user base of OnCore and will assist in the testing of software patches and enhancements.

The Research Analyst will be responsible for the local administrative functions of applications supported by the Clinical Trials Office (CTO) including end-user management and administrative set-up of new protocols, such as calendar building, and budget entry; monitoring compliance for assigned user groups; serving as primary end-user support contact for user groups; and triaging and escalating end-user support. This person will serve as the liaison for the CTO at one or more Partners Healthcare institutions, spending a portion of their time at the assigned institution to develop relationships with key staff in relevant hospital departments and research administration offices to implement objectives and processes.

The Coverage Analyst position will perform Medicare Coverage Analyses in accordance with national and local Medicare guidelines to ensure billing compliance on all trials with billable services. The Analyst will provide customer service and guidance to budget analysts, work collaboratively with financial management staff and research compliance staff, as well as sign off on all analyses grids by assisting research faculty as needed.

The CTMS Program Office is a tri-institutional office housed within the Fred Hutch Research Administration department providing implementation and operational support services for the OnCore Clinical Trial Management System (CTMS) that is jointly managed by the Fred Hutch, the University of Washington and the Seattle Cancer Care Alliance (SCCA).

The CTMS Study Financial Management Adoption Lead is a leadership role within the CTMS Implementation team and will be accountable to manage activities and outcomes related to process improvement, change management, operational readiness, and adoption related to the remainder of the CTMS Implementation. The role will require expert-level analysis skills, expert-level understanding of clinical research administration workflows, project management skills, team and stakeholder management skills. The role will report to the CTMS Project Director and closely collaborate with the functional lead, technical lead, change management lead and data migration lead to help ensure cross-workstream alignment of change management and adoption with functional design, data migration, and technology.

The CTMS Program Office is a tri-institutional office housed within the Fred Hutch Research Administration department providing implementation and operational support services for the OnCore Clinical Trial Management System (CTMS) that is jointly managed by the Fred Hutch, the University of Washington and the Seattle Cancer Care Alliance (SCCA.)

The CTMS Functional Lead position is a leadership role within the CTMS Implementation team and will be accountable to manage activities and outcomes related to the functional workflow design, testing and workflow documentation for the remainder of the CTMS Implementation. The role will require expert-level analysis skills, project management skills, team and stakeholder management skills. The role will report to the CTMS Project Director and closely collaborate with the technical lead, change management lead and data migration lead to help ensure cross-work stream alignment of functional workflow design with data migration, technology and organizational adoption.

The CTMS Program Office is a tri-institutional office housed within the Fred Hutch Research Administration department providing implementation and operational support services for the OnCore Clinical Trial Management System (CTMS) that is jointly managed by the Fred Hutch, the University of Washington and the Seattle Cancer Care Alliance.

The CTMS Data Analyst position is a hands-on analyst within the CTMS Implementation team and will be accountable to perform detailed analysis of legacy data for active clinical research studies and identify specific design and mappings to migrate data from legacy sources into the OnCore CTMS system. The role will require strong data analysis skills, critical-thinking skills and communication skills. The role will report to the CTMS Data Migration Lead.

The CTMS Program Office is a tri-institutional office housed within the Fred Hutch Research Administration department providing implementation and operational support services for the OnCore Clinical Trial Management System (CTMS) that is jointly managed by the Fred Hutch, the University of Washington and the SCCA.

The CTMS Manager is a leadership role within the CTMS Program Office team that will support the lifecycle management of CTMS operations including the management of support issues, new requests and enhancement requests from intake, through triage, resolution and metrics management.

As a member of the CTMS Program Office Leadership team the CTMS Manager will also play a key role in providing strategic inputs and resources to the ongoing multi-year CTMS Implementation for study financial management as well as ongoing data QC and end-user training efforts. The CTMS Manager should have critical thinking skills for complex problem solving. They should also bring strategic tactical ability to drive operational process improvements through high-quality design efforts, effective communication and thoughtful stakeholder management across 3 institutions. This position will include line management responsibilities; and will be outward facing requiring exceptional customer service, communication and relationship building skills.

The CTMS Program Office is a tri-institutional office housed within the Fred Hutch Research Administration department providing implementation and operational support services for the OnCore Clinical Trial Management System (CTMS) that is jointly managed by the Fred Hutch, the University of Washington and the SCCA. 

The CTMS Training Program Manager will be responsible for developing and implementing a comprehensive training program that will serve to educate clinical research staff, clinical research administrative offices, and faculty, on how to effectively utilize the enterprise CTMS for study lifecycle management, subject lifecycle management and reporting, in adherence with institutional policies and procedures, and federal regulations, as well as related-internal systems and services that support clinical research.

The Program Training Manager will develop original trainings as well as integrate existing training materials from the CTMS vendor and other sources. The incumbent will deliver in-person trainings to research staff as well as support subject matter experts (SMEs) who will present trainings. This role is outward facing and requires exceptional customer service, communication and relationship building skills. This position will report to the CTMS Program Office Director.

The CTMS Program Office is a tri-institutional office housed within the Fred Hutch Research Administration department providing implementation and operational support services for the OnCore Clinical Trial Management System (CTMS) that is jointly managed by the Fred Hutch, the University of Washington and the SCCA.

The CTMS QC Program Manager is a hands-on leadership role within the CTMS Program Office team that will support the lifecycle management of CTMS Data QC, including defining the QC plan across the CTMS Office and Parallel Offices, defining SOPs and QC reports, QC execution, study team outreach management, parallel office coordination, and metrics management. The scope of the QC Program will expand as new functionality is implemented and use of the CTMS grows.

The CTMS QC Program Manager should have critical thinking skills for complex problem solving and high-end data analysis skills as it relates to clinical trial workflow data. The manager should be a keen analyst and a thoughtful communicator carefully achieving the overall goals of data stewardship through nurturing of partnerships with study teams and research administration leadership. They should bring strategic and tactical abilities to identify key operational process improvements through the data and trends that are brought to light via the QC process. This role is outward facing and requires exceptional customer service, communication and relationship building skills.

The CTMS Program Office is a tri-institutional office housed within the Fred Hutch Research Administration department providing implementation and operational support services for the OnCore Clinical Trial Management System (CTMS) that is jointly managed by the Fred Hutch, the University of Washington and the SCCA.

The CTMS Functional Analyst position involves analyzing clinical research administration workflows across the institutions; mapping workflows to CTMS capabilities; designing and developing CTMS workflows, functional testing strategies and plans, and documentation. The role may lead several analysts and Subject Matter Experts (SMEs) to solve complex business, systems or adoption issues.

The CTMS Program Office is a tri-institutional office housed within the Fred Hutch Research Administration department providing implementation and operational support services for the OnCore Clinical Trial Management System (CTMS) that is jointly managed by the Fred Hutch, the University of Washington and the SCCA.

The CTMS Workflow Analyst position involves analyzing clinical research administration workflows across the institutions; mapping workflows to CTMS capabilities; helping study team staff understand and adopt changes introduced by the CTMS; planning, designing, and conducting functional and user acceptance testing; and creating end user-facing documents that describe how CTMS fits into research team operations. The role may lead cross-functional teams to solve complex business, systems or change management issues.